To prevent attendees from talking over each other during an offsite meeting, assign a facilitator to call on individuals to speak. This can be done in person or by virtually “going around the table” before a decision is made.
Incorporate real-time polling to easily gauge attendees’ thoughts on topics during a virtual meeting. Also, instead of yes-or-no questions, ask attendees to indicate how much they agree with a statement on a 1-to-5 scale, for example.
For larger offsites, whether in person or virtually, divide up attendees into smaller breakout sessions to provide a more intimate setting for discussion and problem solving.
Don’t forget to set your out-of-office notification for the days you’ll be away from your desk during the offsite, and allow employees time to complete work ahead of the offsite or company retreat so that they’re able to focus on the meeting as opposed to their to-do list.
Following the offsite, send an email outlining any decisions that were made and any new projects that were discussed, along with next steps, so attendees have a clear picture of the company’s direction moving forward.
The offsite is a good time to reestablish your company’s mission and vision, especially after the ups and downs of the last year.